The Challenge
Why Email Remains the Main Way In
Most attacks start with a message. Phishing, malicious links and data leaks reach people through the tools they use every day.
Is This Relevant?
Is This Use Case Relevant to Your Organization?
The people, moments and signals that usually bring this need to the surface.
Relevant Teams
- Security teams
- IT and collaboration administrators
- HR and training teams
Common Triggers
- A successful phishing attack
- Business email compromise or invoice fraud
- Migration to a new email or collaboration platform
Warning Signs
- Frequent phishing reports
- Sensitive files shared externally
- No user awareness training
Typical Environments
- Offices, branches, remote users and cloud
- Windows, macOS and mobile devices, and servers
Benefits
What Better Looks Like
Intended benefits. Actual results depend on your environment and starting point.
Our Approach
A Practical Approach
Layered protection, deployed in stages to avoid disruption. Each stage is tailored to your environment.
Assess
Review devices, networks, remote access and current security tools.
Prioritize
Rank what you find by business impact, effort and risk, and agree where to start.
Design
Agree policies, segmentation and the access model.
Implement
Deploy endpoint, network and access controls in planned stages.
Validate and Optimize
Test protection, access and user experience.
Solutions
Solutions That Can Help
The solutions that address this use case, starting with the primary one.
Services
How Signisys Can Support You
The services that deliver the approach, from the first assessment to ongoing improvement.
Technology
Technology Options
Where technology fits in the approach. Specific platforms and partner status are confirmed for each engagement.
Before You Start
What to Consider Before Getting Started
A little preparation makes the first assessment faster and its findings more reliable.
- Email and collaboration platforms in use
- External sharing policies
- User training and reporting process
- Retention and legal requirements
- Who will own the work and act on recommendations
- Engagement model and ongoing support
Measuring Success
How to Measure Success
Illustrative measures. Agree a baseline first, and keep targets separate from measured results.
Phishing Delivered
Phishing messages reaching inboxes.
Report Rate
The share of simulated phishing users report.
External Sharing Incidents
Sensitive data shared inappropriately.
Time to Remediate
How quickly malicious messages are removed.
Our Approach
How We Deliver Results
How Signisys works, from the first assessment to handover and beyond.
FAQs
Frequently Asked Questions
Common questions about this use case.
Is the built-in protection in our email enough?
Built-in protection helps, but tuned policies, link and attachment checks, sharing controls and user awareness add important layers.
Will stronger filtering block legitimate email?
Policies are tuned and monitored during rollout so that legitimate messages are not lost.
What information is needed to get started?
Your email and collaboration platforms, current security settings, sharing policies and recent incidents.
Which environments does this apply to?
Offices, branches, remote users and cloud, across common device types and servers.
How is progress measured?
Agree a baseline for measures such as phishing delivered, report rate, external sharing incidents and time to remediate, then track them over time.
Related Content
Related Outcomes, Use Cases and Guides
Where to go next: the outcome this use case supports, nearby scenarios, technology partners and practical guides.
Business Outcome
Strengthen Cybersecurity and Reduce Business Risk
Technology Partner
Microsoft Solutions and Services
Technology Partner
Trend Micro Solutions and Services
Problem Explainer
What Causes Email and Collaboration Threats? Common Problems and Warning Signs
Coming soon
How-To Guide
How to Secure Business Email and Collaboration Tools: A Practical Step-by-Step Guide
Coming soon
Checklist
Secure Business Email and Collaboration Tools Checklist: What IT Teams Should Assess
Coming soon
Decision Guide
How to Choose the Right Approach to Secure Business Email and Collaboration Tools: Options and Trade-Offs
Coming soon
Secure Email and Teams
Share your current challenges and priorities with Signisys to explore an approach suited to your environment.