Overview
What Is IT Asset, Software License and Vendor Management?
An accurate view of IT assets, licenses and contracts across their lifecycle.
The Need
- No reliable inventory of devices and software
- Licenses paid for but not used
- Renewals that arrive without warning
The Approach
- Build an accurate inventory of assets and licenses
- Track contracts, entitlements and renewals
- Use the data to cut waste and plan spending
Assumptions and Dependencies
- Access to discovery, procurement and finance data
- Owners for asset and vendor management
- Agreed lifecycle policies
Challenges
Challenges This Solution Helps Address
The problems that most often lead organizations to look at IT asset and license management.
Solution Fit
Is This Solution Right for Your Organization?
Signs that IT asset and license management is likely to help, and what to check before you start.
Business Owners
- IT leaders
- Procurement and finance teams
- Vendor managers
Typical Triggers
- A software audit by a vendor
- Budget pressure
- A device refresh or major renewal
Environment
- Devices, servers and cloud resources
- Software licenses, subscriptions and contracts
Fit and Dependencies
- Works best with procurement and IT working together
- Results depend on keeping the inventory current
What It Includes
What the Solution Includes
The main elements and the role each plays. The exact scope is agreed for each engagement.
How It Works
How It Works
An inventory first, then the processes that keep it accurate.
Assess
Review asset data, procurement records, contracts and tools.
Design
Agree data sources, ownership and lifecycle policies.
Deploy and Integrate
Set up discovery, import contracts and connect procurement.
Validate
Reconcile the inventory against reality and fix gaps.
Operate and Improve
Review usage and renewals regularly.
Use Cases
Use Cases This Solution Supports
The scenarios this solution addresses. Start with the one closest to your situation.
Services
Services to Help You Implement and Operate It
The Signisys service that delivers this solution.
Technology
Platforms and Technologies
The technology areas involved. Specific platforms and partner status are confirmed per engagement.
Implementation
Planning a Successful Implementation
Points to review early, so the work is scoped accurately.
- Data sources for devices, software and purchases
- Major software vendors and license types
- Cloud subscriptions and SaaS
- Ownership of the inventory
- Renewal calendar and notice periods
- Engagement model and ongoing support
Measuring Success
How to Measure Success
Example measures, not results achieved by Signisys. Agree a baseline, and keep targets separate from measured results.
Inventory Accuracy
The share of assets correctly recorded.
License Utilization
The share of paid licenses in active use.
Renewals Reviewed
The share of renewals reviewed before their deadline.
Unmanaged Assets
Assets found that were not in the inventory.
Our Approach
How We Deliver This Solution
How Signisys works, from the first assessment to handover and beyond.
FAQs
Frequently Asked Questions
Common questions about IT asset and license management.
What business problem does this solution address?
Not knowing what IT assets and licenses you own, paying for unused licenses and missing renewal deadlines.
How does the solution work?
It builds an accurate inventory, tracks licenses and contracts, and uses the data to cut waste and plan spending.
Which environments can it support?
Devices, servers, cloud resources, software licenses, subscriptions and contracts.
What prerequisites should we assess?
Your asset and purchase data, major vendors, contracts and who will own the inventory.
Which services are available to implement it?
Consulting and Managed Services, covering assessment, implementation and ongoing improvement where agreed.
How do we know it is working?
Agree a baseline for measures such as inventory accuracy, license utilization, renewals reviewed and unmanaged assets, and track them over time.
Know What You Own
Share your objectives and current environment with Signisys to discuss the approach, requirements and next steps.