The Challenge
Why IT Assets Go Missing
Devices and software are bought, moved and retired without being recorded. Nobody has the full picture.
Is This Relevant?
Is This Use Case Relevant to Your Organization?
The people, moments and signals that usually bring this need to the surface.
Relevant Teams
- IT asset managers
- Procurement and finance
- Service desk
Common Triggers
- An audit or insurance requirement
- A device refresh
- Lost or stolen devices
Warning Signs
- Spreadsheets as the asset register
- Devices nobody can locate
- No link between purchases and inventory
Typical Environments
- Devices, servers and cloud resources
- Software licenses, subscriptions and contracts
Benefits
What Better Looks Like
Intended benefits. Actual results depend on your environment and starting point.
Our Approach
A Practical Approach
An inventory first, then the processes that keep it accurate. Each stage is tailored to your environment.
Assess
Review asset data, procurement records, contracts and tools.
Prioritize
Rank what you find by business impact, effort and risk, and agree where to start.
Design
Agree data sources, ownership and lifecycle policies.
Implement
Set up discovery, import contracts and connect procurement.
Validate and Optimize
Reconcile the inventory against reality and fix gaps.
Solutions
Solutions That Can Help
The solutions that address this use case, starting with the primary one.
Services
How Signisys Can Support You
The services that deliver the approach, from the first assessment to ongoing improvement.
Technology
Technology Options
Where technology fits in the approach. Specific platforms and partner status are confirmed for each engagement.
Before You Start
What to Consider Before Getting Started
A little preparation makes the first assessment faster and its findings more reliable.
- Asset types in scope
- Discovery tools and data sources
- Processes for joiners, movers and leavers
- Who keeps the inventory current
- Who will own the work and act on recommendations
- Engagement model and ongoing support
Measuring Success
How to Measure Success
Illustrative measures. Agree a baseline first, and keep targets separate from measured results.
Inventory Accuracy
Assets correctly recorded.
Unassigned Assets
Assets with no owner.
Lost Devices
Devices that cannot be located.
Reuse Rate
Requests met from existing stock.
Our Approach
How We Deliver Results
How Signisys works, from the first assessment to handover and beyond.
FAQs
Frequently Asked Questions
Common questions about this use case.
How do we build an accurate asset inventory?
By combining automated discovery with purchase records and processes that update the record when assets move.
Is a spreadsheet good enough?
For very small estates perhaps, but it quickly falls out of date; discovery and a proper register keep it accurate.
What information is needed to get started?
Your current asset records, purchase data, discovery tools and how devices are issued and returned.
Which environments does this apply to?
Devices, servers, cloud resources, software licenses, subscriptions and contracts.
How is progress measured?
Agree a baseline for measures such as inventory accuracy, unassigned assets, lost devices and reuse rate, then track them over time.
Related Content
Related Outcomes, Use Cases and Guides
Where to go next: the outcome this use case supports, nearby scenarios, technology partners and practical guides.
Business Outcome
Reduce IT Costs and Get More Value from Technology
Technology Partner
ScaleFusion Solutions and Services
Technology Partner
HP Solutions and Services
Problem Explainer
What Causes Lost Track of IT Assets? Common Problems and Warning Signs
Coming soon
How-To Guide
How to Track IT Assets Across Your Organization: A Practical Step-by-Step Guide
Coming soon
Checklist
Track IT Assets Across Your Organization Checklist: What IT Teams Should Assess
Coming soon
Decision Guide
How to Choose the Right Approach to Track IT Assets Across Your Organization: Options and Trade-Offs
Coming soon
Know What You Own
Share your current challenges and priorities with Signisys to explore an approach suited to your environment.