The Challenge
Why Access Builds Up Over Time
People change roles and keep old permissions. Without regular reviews, access grows far beyond what anyone needs.
Is This Relevant?
Is This Use Case Relevant to Your Organization?
The people, moments and signals that usually bring this need to the surface.
Relevant Teams
- Security and identity teams
- Business managers
- Audit and compliance
Common Triggers
- An audit finding on access reviews
- A regulatory or customer requirement
- A reorganization or merger
Warning Signs
- Reviews done in spreadsheets, or not at all
- People with access from old roles
- Reviews that take months to complete
Typical Environments
- Cloud and on-premises applications and directories
- Employees, contractors, partners and suppliers
Benefits
What Better Looks Like
Intended benefits. Actual results depend on your environment and starting point.
Our Approach
A Practical Approach
A phased rollout, starting with the applications and users that matter most. Each stage is tailored to your environment.
Assess
Review directories, applications, sign-in methods and access processes.
Prioritize
Rank what you find by business impact, effort and risk, and agree where to start.
Design
Agree the identity architecture, roles and access policies.
Implement
Connect applications, set up sign-in and MFA, and automate provisioning.
Validate and Optimize
Test sign-in, provisioning and access controls with users.
Solutions
Solutions That Can Help
The solutions that address this use case, starting with the primary one.
Services
How Signisys Can Support You
The services that deliver the approach, from the first assessment to ongoing improvement.
Technology
Technology Options
Where technology fits in the approach. Specific platforms and partner status are confirmed for each engagement.
Before You Start
What to Consider Before Getting Started
A little preparation makes the first assessment faster and its findings more reliable.
- Applications and permissions in scope
- Who should review each type of access
- Review frequency and deadlines
- How removals are carried out
- Who will own the work and act on recommendations
- Engagement model and ongoing support
Measuring Success
How to Measure Success
Illustrative measures. Agree a baseline first, and keep targets separate from measured results.
Reviews Completed on Time
The share of reviews finished by their deadline.
Access Removed
Permissions removed as a result of reviews.
Review Duration
How long each review campaign takes.
Repeat Findings
Audit findings on access that recur.
Our Approach
How We Deliver Results
How Signisys works, from the first assessment to handover and beyond.
FAQs
Frequently Asked Questions
Common questions about this use case.
How often should user access be reviewed?
Commonly every three to twelve months, more often for sensitive systems; the right frequency depends on your risk and obligations.
Will reviews create work for managers?
Automated reviews show only what each manager needs to confirm, with clear descriptions, so they take minutes rather than hours.
What information is needed to get started?
The applications in scope, how access data can be exported, who approves access today and any audit requirements.
Which environments does this apply to?
Cloud and on-premises applications and directories, for employees, contractors and suppliers.
How is progress measured?
Agree a baseline for measures such as reviews completed on time, access removed, review duration and repeat findings, then track them over time.
Related Content
Related Outcomes, Use Cases and Guides
Where to go next: the outcome this use case supports, nearby scenarios, technology partners and practical guides.
Business Outcome
Strengthen Cybersecurity and Reduce Business Risk
Technology Partner
OneLogin Solutions and Services
Problem Explainer
What Causes Unreviewed User Access? Common Problems and Warning Signs
Coming soon
How-To Guide
How to Automate User Access Reviews: A Practical Step-by-Step Guide
Coming soon
Checklist
Automate User Access Reviews Checklist: What IT Teams Should Assess
Coming soon
Decision Guide
How to Choose the Right Approach to Automate User Access Reviews: Options and Trade-Offs
Coming soon
Automate Access Reviews
Share your current challenges and priorities with Signisys to explore an approach suited to your environment.