Track IT Assets Across Your Organization

IT asset tracking is keeping a current record of every company device: what it is, where it is, who has it and what state it is in. It covers laptops, desktops, phones and tablets from purchase to disposal.

Tracking is knowing what you have, where it is and who uses it. Asset management builds on that to cover cost, contracts, warranties, refresh and disposal. Accurate tracking comes first.

At least the model, serial number, user or team, location, status and purchase date. Warranty end date, cost and asset label number help with refresh planning and audits.

It can provide much of the data. Microsoft’s Intune documentation describes the read-only inventory it collects from managed devices, including hardware, operating system, network and storage details such as the serial number. Devices that are not enrolled, spares in storage and purchase details still need recording elsewhere.

It depends on the tool and on when devices check in. Microsoft notes that Intune hardware and software inventory refreshes every seven days from the date of enrollment, so register checks should allow for that.

Not necessarily. Device management and discovery tools can supply much of the data. A dedicated tool helps when you need contracts, costs and lifecycle details for many device types in one place.

Feed it from your tools instead of updating it by hand, and record asset changes as part of joiner, leaver, repair and disposal steps. Check the register against tool data on a schedule.

Add device return to the leaver checklist, with a named person who collects and records each device. If a managed device is not returned, it can be locked or wiped through device management once it connects. Our Automate Employee Onboarding and Offboarding use case covers the wider leaver process.

Track items that are valuable, hold data or need security controls, such as laptops, phones and tablets. Low-value accessories can be counted in bulk instead of one by one.

They are not company assets, so they don’t belong in the asset register. Their access to company data can still be managed through device management, as our mobile device management guide explains.

Devices you do not know about are hard to protect. A complete register shows which devices are missing updates or encryption, and which ones have not checked in for a while.

Compare device management, sign-in and network records with the register. Anything that appears in those records but not in the register needs checking, then enrolling or removing.

Knowing which devices and people you have is the base for matching licenses to real use. Our Track Software Licenses, Vendors and Renewals use case covers that side.

With device age, condition and warranty dates in the register, you can see how many devices are due for replacement and plan the budget. Our Manage Business Laptops and PCs Across Their Lifecycle use case covers refresh and disposal.

They help for devices that are hard to identify by name, such as spares, monitors and shared equipment. The label number goes in the register next to the serial number.

It depends on the number of devices and sites and on how complete your device management data is. A first register from existing tools can come first, with spares, stored devices and process changes added in stages.

We work with Microsoft and Scalefusion as Technology Partners for device management. Our Manage Company Devices from One Central Platform use case covers enrolling and managing the devices themselves.

The IT Asset Review compares your asset records with what your device management tools and purchase records show, and checks what happens to leaver and spare devices. It needs your current asset register, read access to device management and recent device purchase records. We walk you through the findings on a call. Signisys is based in Noida and works with businesses in Delhi NCR and across India; book through this page or call +91 7669 966 966. A Signisys specialist responds within 1 business day, and there is no obligation to go further.